Am I eligible for one-on-one consultations with a consultant?
Are you a part of UVA Engineering? If not, then at this time no. But you can indicate your interest here to help us advocate for expanded support.
If you are a UVA Engineering graduate student (Masters or PhD), then yes, you can make one-on-one appointments.
UVA Engineering postdocs can also make appointments. Postdocs are postdoctoral research associates, research associates, or postdoctoral research fellows. You can check your designation in the UVA directory. If you see something other than postdoctoral research associate, research associate, or postdoctoral fellow, you would not be considered a postdoc. If you are a UVA Engineering postdoc, then you can make one-on-one appointments.
If you are not a UVA Engineering postdoc or graduate student, you are NOT eligible for one on one appointments with writing consultants. Thus, faculty, staff, research associates, etc. would not be eligible at this time. However, please indicate your interest here to help us advocate for expanded support. You can, however, use the online resources and attend events.
What does an appointment with a Writing Consultant look like? How will they help?
Your writing consultant will assist you in identifying key areas of improvement and offer feedback with respect to the structure and organization, style, documentation, grammar, content, and argument. Your Writing Consultant will not edit or proofread your paper, nor are they responsible for quantitative or technical accuracy. During your appointment session, your writing consultant will identify problems and suggest strategies to improve your writing skills with respect to both higher lever concerns – like structure and organization – and lower-level concerns such as format and language mechanics.
How does the appointment process work?
All appointments are booked online and include up to 50 minutes of one-on-one consultation. Appointments can be booked 12 hours to 5 weeks in advance through the main scheduler. Same day appointments are available on a limited basis and can be booked on the same day appointments scheduler. Often same day availability is announced in Slack. If none of the available times work for you, you can also request an appointment using the link above the schedule on the main scheduling page. Appointments can also be made with Kelly by email or Slack DM. These are usually working through planning larger writing projects like dissertations. Appointments are limited to one or two per week per client.
I cannot come to my appointment. What should I do? (How to cancel)
If you are unable to attend a scheduled appointment, please cancel at least 24 hours in advance to allow someone else to book the slot. Once you know you cannot make your appointment, please let us know, even if it is an hour before. You can cancel and reschedule appointments using the links in your appointment confirmation email (best choice since it automatically opens the slot for others), email email@example.com, or DM KellyC(GWL) or your consultant in Slack. If you have last minute concerns or know you'll be late, you can direct message your consultant in Slack to let them know. If you are more than 10 minutes late for a scheduled appointment, you may need to reschedule . After your second no-show, you may be prevented from scheduling additional appointments.
How many appointments can I make?
Graduate engineering students and post docs are permitted to make a maximum of 2 50-minute appointments per week. If you book more than this, your additional appointments may be canceled. If we have high demand, appointments may be restricted to 1 per week. If you book two appointments back to back, remember to give your consultant a break at the 50 minute mark. Do not book more than 2 appointments back to back. We found consultations to become less effective after the second hour due to fatigue.
How many times can I bring my paper (or presentation or poster)?
A particular paper, presentation, or poster is limited to a maximum of 10 consultation hours, regardless of who is bringing it or how many authors it has. Think about how to use your appointments strategically. Remember, the types of things you find in one part of your paper, are probably present in other parts as well. We recommend using your notes from consultations to help you look at the rest of your work with similar ideas in mind and apply what you learned to revising your work. Most clients never come close to the 10 hour limit. If you're getting close, it might be time to reflect on how you are using your appointments, consider if it'd be easier to add another author or hire an editor, or decide if it might be time for the paper to be shared with lab mates/advisor(s) or submitted. Remember you also have other options for feedback, such as peer review groups and the UVA Writing Center, where you can even make 1-on-1 appointments with ESL faculty for language concerns.
My document isn’t finished; should I keep my appointment?
Yes! A Writing Consultant can help you at any point in the writing process. You do not need to have a completed draft for an appointment.
Can I bring my Qualifier/Comprehensive Exam or take home exam?
Writing Consultants are not able to provide feedback on a take-home exam, this includes the SIE, EE, and MSE comprehensive/qualifying exams. If you are unsure if a given paper is allowed to have feedback or be brought for a consultation, please discuss it with your professor/advisor or committee in advance.
How should I prepare for my appointment?
Please come prepared with questions or concerns to address, and your Writing Consultant will start with holistic concerns before moving to sentence-level issues. Document-level concerns such as structure and organization may affect the meaning and ideas of a document. Therefore, you may need to do significant revision before addressing sentence-level issues such as grammar and mechanics which are likely to change with document-level revision.
Please remember to come to your appointment with at least one printed copy of your writing for the Writing Consultant to use.