An MSE department resource guide


How do I?

...mail or ship a package?

Our mailing address is: 

Your name
PO Box 400745
DMSE
395 McCormick Road
Charlottesville VA 22904-4745

MSE uses Fed Ex for shipping. Forms can be found at the Wilsdorf Loading Dock. 

For Domestic shipping:

1. Fill out Package US Airbill form

2. Include the PTAO number in space #2 (your internal billing reference) of the FedEx airbill.

3. If you are charging to a research grant PTAO, you must provide additional information.

  •     You can download and print the Research PTAO Justification form or a hardcopy is in the mailroom.
  •     Also, if you click on the e-mail link below, you can include the information that way. 

4. Please submit both the airbill and Research PTAO Justification via e-mail to Bryana Amador. 

5. Schedule pick-up. 

6. Let package at the designated spot at the loading dock for pick-up.

For international shipping: 

1. Fill out International waybill 

2. Include the PTAO number in space #2 (your internal billing reference) of the FedEx airbill.

3. If you are charging to a research grant PTAO, you must provide additional information. 

  •      You can download and print the Research PTAO Justification form or a hardcopy is in the mailroom.
  •      Also, if you click on the e-mail link below, you can include and send the information that way.

4. Fill out and print Commercial Invoice (used for Customs). Hardcopies are available in the mailroom. Depending on what you are sending, you may have to provide other information. 

5. Attach both to package

6. Please submit both the airbill and the Research PTAO Justification via e-mail to Bryana Amador. 

7. Schedule the pickup.

6. Let package at the designated spot at the loading dock for pick-up. 

Fed Ex shipment of gas cylinder:

1. Contact EHS (if it is hazardous material).

2. Generate the label for a FedEx ground shipment (need package dimensions, recipient's address, package weight, etc). Bryana and Sherri can help with this if you do not have a Fed Ex account. 

3. Schedule a pickup either during the label creation process or call and schedule a pickup over the phone using the department's FedEx account number to set the pickup address (Bryana and Sherri can help with this).

 

...reserve a room or a projector?

**We are currently updating the way we reserve conference rooms in Wilsdorf Hall and Jesser Hall. We will no longer use Google Calendars.  All reservations (other than classrooms) for Wilsdorf Hall and Jesser Hall will be reserved directly through your Outlook Room Calendars. This is not functional yet so please contact Bryana Amador or Tonya Reynolds to make a reservation. Directions on how to reserve rooms using Outlook can be found here. Classrooms will remain reservable through The Source. Contact Bryana or Tonya for assistance with reserving a classroom. Students are now able to reserve meeting rooms and study spaces seven days a week from 12pm to 10pm. To reserve a space, please visit Student Space Reservations

Room Category Capacity Tech
Wilsdorf Hall 101  Classroom   Zoom, microphone
Wilsdorf Hall 109A Chair's Conference Room 10 Whiteboard
Wilsdorf 200 Dean's Conference Room (Web-conference) 20 Zoom, AV
Wilsdorf 303A Conference Room (Touchdown) 6 Laptop connection
Wilsdorf 322 CESE Conference Room  6  
       
Jesser Hall 141 NMCF Conference Room 6 Whiteboard
Jesser Hall 171 Classroom   Zoom, microphone
       
Resource      
USB HD camera/mic   Contact Tonya Reynolds    
Portable Projector Self-reserve (located in hall closet in the suite)    

 

...reserve a parking space?

UVA uses an online system to manage visitor parking. UVA faculty, staff, and students still need to contact Parking and Transportation for long-term passes. Anticipated visitor parking permits should be activated by staff using uva.pmreserve.com. Instructions can be found here.  Unless parking is activated by staff, visitors wanting to park on grounds are responsible for activating their own parking sessions as they park and are responsible for payment. 

Visitor and E3 Parking Map 

ADA parking spaces near Wilsdorf and Jesser Halls

 

...reserve a microscope or get NMCF equipment training

You can find information on instrument training, safety training, and staff contacts at NMCF Instrument Training

 

...print a poster?

The MSE department maintains a wide format printer (54" max). Ideally, students will provide both PDF and PowerPoint versions to their designated print contact. You need your advisor's overhead (not research)
PTAO to charge the cost (approximately $40-50). 

Waiting until the last minute is highly discouraged. Please allow for a 24 hour turnaround.

Department or Area Designated Print Contact
MSE Bryana, Tonya, Ig or Claire
CESE Bryana, Tonya, Ig or Claire
Nanostar Tonya
Chemical Engineering Ryan Thompson
Mechanical Engineering Ryan Thompson

 

...make a long distance call?

In order to make work and research related long distance calls or to fax to a long distance number, you will need a FAC (forced authorization code). To obtain a calling code, please send an email request to Tonya Reynolds and provide a PTAO.

 

...copy, scan, or fax a document?

The copier-scanner resides in the MSE office suite.

SCANNING: You do not need a copy card to make scans. Scanned files larger than 10MB may not transmit correctly.

COPYING: Copies fall into two categories, each accounted for separately: education and research. If you are making copies in your role as a teaching assistant, please use the education copy card (see a staff member for the secret location). If you are making copies related to your research, you will need to use a copy card billed to your research group. In order to obtain a research copy card, fill in the Copy Card Form, print it, sign it, then please return to Tonya Reynolds' mailbox in WDF 109H.

FAXING: The department fax number is (434) 982-5660. In order to fax to a long distance number, you will need to have an FAC (forced authorization code, see making long distance calls).

 

... make travel arrangements?

Planning ahead is key to worry-free travel. See Bryana Amador to get your TravelUVa account set up so that you can book your hotel, rental car, flights, train, etc ahead of time and have the expense placed on the T&E Card instead of your personal credit card. After traveling, please submit your reimbursement request in ExpenseUva (https://app.chromeriver.com/index). For questions or support with TravelUVa, ExpenseUVa, or anything travel-related, please see Bryana Amador.

 

... stay safe in the lab?

The department requires laboratory safety training. Safety modules are available through EHS.

Please review the disaster plans for your building (Wilsdorf Hall, Materials Science Building) as well. Please see Richard or Barry with any general safety concerns.

 

... repair electronics equipment?

The Physics department offers both an electronics engineer and an electronic repair technician.  Please see http://www.phys.virginia.edu/Administration/TSF/  for futher information.

 

… license VMWARE products?

The department has dedicated web store for VMWARE products available free of charge to all MSE students, faculty and staff. You can request access by emailing ig@virginia.edu

Currently available products: Fusion 11 (OSX), Fusion 10 (OSX), Workstation 15 (Win/Linux), Workstation 14 (Win/Linux), vSphere, etc.

Personal and lab licensing available. 

 

...  find out which staff member to ask for help?  Where should I look if I have further questions?

The MSE Resources box folder contains useful information concerning the roles and responsibilities of the MSE staff, human resources, maps, and departmental policies.