Important Forms for Graduate Students

(Ph.D.)

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Please fill out this form to request the appointment and certification of your Doctoral Advisory committee.

(Ph.D.)

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Ph.D. students: submit a report of your Ph.D. (qualifying, preliminary, comprehensive) examination using this form. You MUST also submit the program-specific qualifying exam assessment form linked in the accordion at the top of the page.

(Ph.D.)

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Use this form to submit documentation of your dissertation proposal, to be completed at the Proposal Examination (replaces form G108). You must also submit the Engineering Dissertation Proposal Assessment form.

(Ph.D. and M.S.)

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Use this form to request appointment of your final examination (defense) committee.

(Ph.D. and M.S.)

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Use this form to submit a report of final examination, to be completed at exam. You must also submit a Thesis and Dissertation Assessment form.

Ph.D. ONLY: You must also submit a certificate of completion of the online Survey of Earned Doctorates.

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In special circumstances, students may request approval to place an embargo on an electronic thesis or dissertation deposited in Libra after consulting with their thesis or dissertation committee. The Embargo Request Form must first be approved and signed by all of the student's final defense committee members and department. The form is then submitted to the Assistant Dean for Graduate Education for final review and approval.

(Ph.D. and M.S.)

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Click the link below to access the School's official cover and approval pages, which include the dean’s signature, to be completed at the final exam or after required corrections are complete. No faculty/committee signatures are needed for these pages which become the first two pages of the thesis/dissertation.

(All degrees)

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Request a change, exception or waiver to UVA Engineering academic requirements using this form.

(All degrees)

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Use this form to request approval of transfer credits/courses. This will appear on UVA transcript (limit of 6 in Ph.D or M.S; limit of 12 in M.E. and 15 in VEO). This form must be processed at least two weeks prior to graduation, including receipt of official transcript with final grade.

(All degrees)

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Use this form to request a change of program, department or degree.

(All degrees)

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Students should use this form to request a change of enrollment limit/status in order to switch from or to full or part-time (12 credits is full-time, less than 12 is part-time).

International Students requesting part-time enrollment must also submit a request in the ISSP portal.

(All degrees)

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Use this form to request use of UVA Engineering graduate-level (=>5000) courses taken while a UVA undergraduate student. Courses must have NOT been used for the undergraduate degree.

(All degrees)

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Students should use this form only to make schedule changes that cannot be made by using SIS.

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Use this form if you are an F-1 student and need a Social Security number.