Any research requiring human subjects, known or unknown, in person or through online surveys, must be reviewed by the IRB (see link below).
Payment arrangements, including gift cards, Mturk or other service should be made through the CS Office (firstname.lastname@example.org).
Personal funds should never be used for human subject payments. We will not be able to reimburse for personal purchases or online payments.
University policy does not allow any reimbursement by UVA employee of these purchase. Please contact our Reimbursement Group (email@example.com) for assistance with this. Also, noncompliance with IRB protocols could jeopardize the university’s research funding.
As part of the Human Research Protection Program (HRPP) at the University of Virginia, the Institutional Review Board for the Social and Behavioral Sciences (IRB-SBS) is the IRB responsible for reviewing all non-medical behavioral human research (studies which are considered medically non-invasive) for compliance with federally-mandated research guidelines.
As part of the Human Research Protection Program (HRPP) at the University of Virginia, the Institutional Review Board for the Social and Behavioral Sciences (IRB-SBS) is the IRB responsible for reviewing all non-medical behavioral human research (studies which are considered medically non-invasive) for compliance with federally-mandated research guidelines. Review of human subjects research is required for funded and non-funded research and for research conducted by faculty, students, and all those under the purview of the University of Virginia.
Any incentive given to a participant to encourage participation is considered a payment. This can include (but is not limited to): checks, cash, gift cards, event tickets, food items, computers, materials used in the study that are not returned to the researcher, etc.
Paying Research Participants (Human Subjects)
All payments for research participants must adhere to the requirements of the Institutional Review Board (IRB)
Cash payments must be made with a Payment Voucher through the Integrated System for employees and non-employees.
Gift Card Payments
Gift Cards for research participation can either be purchased through the UVA Marketplace or with a T&E Card. University employees are not allowed to purchase gift cards with personal funds and seek reimbursement.
For payments by gift card, the department must maintain a record for each payment - name, address, and SSN of each participant - as well as the name and date of the study. It is the department's responsibility to complete 1099 reporting annually.
ExpenseUVA must be used for expensing the T&E transactions for the purchase of gift cards given to research participants.
If you have any questions about this, then please contact us BEFORE purchasing gift cards or sending out any surveys, etc.: firstname.lastname@example.org