What you need to get started...

Welcome to UVA Engineering. We are so excited to have you join our world-renowned faculty and graduate student body. Below are some helpful resources to help you get started...

New Engineering Graduate Student Checklist

View the checklist as a pdf or view online below.

  • View the checklist



    • Put the UVA Engineering New Student Orientation and Welcome Reception on your calendar: August 23rd from 1-4 pm. 


    • Plan to attend an opening convocation for all new UVA graduate students and their families on August 25 at noon on the Lawn. Our new provost will be speaking with reception to follow in the Amphitheater.


    • Review your admissions checklist in Slate and be sure all official test scores and transcripts have been received.
    • Transcripts can be mailed to:
      ATTN: Graduate School of Engineering & Applied Science
      Room 209B
      1001 Emmet Street North
      Charlottesville, VA 22903


    • Activate your UVA email address. This is the official means of communication at UVA. You received an email after you accepted your offer which contained your UVA computing ID and instructions to set up your account.




    • Pay all tuition and fees unless you are a PhD student receiving full departmental funding. Check with your Graduate Coordinator if you have questions.


    • Register for courses (opened on July 1)
      • Speak to your Advisor and consult departmental handbooks for core courses and guidance on which courses to enroll in.


    • Register with Student Disability Access Center if needed.
      • To request academic and/or housing accommodations based on a disability or medical condition, register with the Student Disability Access Center (SDAC) as soon as possible. To register, go to the SDAC website, scroll down, click on the “apply for services” button, and complete the online form.
      • Questions? Contact the Student Disability Access Center at 434.243.5180 or sdac@virginia.edu.


    • Sign the UVA Patent Agreement
      • Any person who may be engaged in University Research is required to execute the University’s Patent Agreement and Assignment. You must have activated your email and signed up for Netbadge to complete Patent Agreement.


    For International Students:

    • Complete all immigration documents for your I-20.






    • Check in with your Graduate Coordinator
      • Contact information can be found here under the “Graduate Program Contacts” tab.





    • See Joan Wicks, UVA Engineering Graduate Student Financial Coordinator, to complete your payroll if you are receiving any departmental funding (Thornton Hall, Room A-206) within 3 days of arriving on Grounds.


    • Classes begin Tuesday, August 27.





    • Get to know your way around the School of Engineering with this map.


    For International Students:


    • Attend the ISO Orientation on Aug 20 from 10- noon in Wilson Hall, room 402.


    • Take the UVELPE test on August 24, if you were required to provide TOEFL or IELTS scores.





    • Explore the UVA Engineering Office of Diversity & Engagement.
      • Learn about the vision and resources being offered by the Office for Diversity & Engagement and the Center for Diversity in Engineering.


    • Check out the professional development resources available to UVA Engineering students.
      • Professional development offerings available to all graduate students to help you develop the skills needed to succeed in a global marketplace.


    • Check out the Center for Engineering Career Development (CECD).
      • Learn how the CECD helps engineering students achieve their career aspirations through advising, events, and resources.
      • Explore Handshake to access UVA career events and resources, employer connections, and job and internship postings.


    • Check out the Graduate Writing Lab (GWL).
      • Explore the individual, group and event-based offerings to help you become a skilled communicator.
      • Check out the variety of online resources for writing, presenting and posters.
      • Sign up for the GWL Slack for direct access and the latest announcements.


    • Check out the PhD Plus professional development opportunities for masters and doctoral students.
      • The PhD Plus Foundation Series is designed for first-year graduate students as a guide to successfully cultivate and navigate your best graduate experience. New offerings in this series will be added throughout the semester.


    • Discover funding opportunities for PhD and MS students.
      • Explore these databased of funding opportunities based on your research interests, nationality, etc.


    • They are here to help you with your research, teaching and publishing.

New Engineering Graduate Student Orientation (Fall 2019)

View the orientation schedule as a PDF or view online below.

  • View the schedule

    Fall 2019 New Graduate Student Orientation

    August 23, 2019, 1-4 pm


    We look forward to seeing all of our new Engineering graduate students at UVA Engineering New Graduate Student Orientation. This informative and engaging orientation will introduce new graduate students to important resources and concepts that will help them succeed during their UVA Engineering Graduate Program. Incoming Summer and Fall students will receive a room assignment for orientation by email prior to the event.

    1:00-3:00 pm- Olsson Hall rooms 005, 009, 011, and 120


    Block 1: Wellness and the Whole Self – Jason Jones, Director of Inclusive Excellence and Applied Research, UVA Engineering Office of Diversity and Engagement and Liz Ramirez-Weaver, L.C.S.W., CAPS Embedded Therapist at the School of Engineering

    • Work-life balance and stress management – some useful practices and exercises
    • How to care for yourself and others


    Block 2: Getting the Most Out of Graduate School – Amy Clobes, Assistant Director of Graduate Education & Scott Barker, Associate Dean of Academic Affairs and Professor of Electrical and Computer Engineering

    • The role of the graduate student in the School and University
    • Common Funding Questions
    • The mentor-mentee relationship – how to get the most out of your relationship with your advisor


    Block 3: Career Design: Building Your Personal Brand & Identity as an Advanced Degree Engineer – Frances McBride, Associate Director for the Center for Engineering Career Development or Myra Khan Blanchard, Assistant Director of Career Advising, Data Science & Analytics, UVA Data Science Institute and UVA Engineering

    • Overview of career and professional development resources and upcoming events
    • Exercise on personal branding and identity


    Block 4: Real Talk: Current Graduate Student Panel – Graduate Engineering Student Council

    • Hear tips on getting started in graduate school from current students
    • Ask questions about grad school, life in Charlottesville, and what else is on your mind



    3:00-4:00 pm Welcome Reception & Resource Fair- Thornton Hall Courtyard