Conference Room Upgrades Summer 2026

Engineering IT is working hard on your behalf to improve conference rooms.

The following Conference Room AV systems are set for a Summer 2026 upgrade.

Thornton C311 ZOOM ROOMS system will have the camera and sound system updated.

Examples of previously upgraded spaces, such as Wilsdorf 200 and Small 106, will give you a sense of how this summer’s renovated spaces will function and feel.

Engineering IT will be upgrading the authentication system used by the door-side scheduling panels

During the upgrade period, you may occasionally notice a panel offline. This will not affect the Outlook calendar system, and you should continue using Outlook to check room availability and schedule meetings. The upgrades are expected to be completed by the end of July.

An important Zoom Rooms system note: 

Screen sharing (in AND out of a Zoom meeting) in a Zoom Rooms location requires that you provide your own laptop – also known as BYOD, Bring Your Own Device. There are no longer stand-alone computers in our Zoom Rooms locations. Not to be too techie, but “Zoom Rooms” is actually a brand name (just like Kleenex is a brand name of tissue.) In addition to our Zoom Rooms, we still have other Zoom-capable meeting rooms.

A couple of reasons for the push for Zoom Rooms systems…First, Zoom Rooms makes video, audio and web conferencing easier for the user, with wireless screen sharing as an added feature. Secondly, the goal is to provide a consistent user experience in our UVA Engineering AV-equipped meeting rooms. We get closer every time we install a new system!

Here is a Zoom Rooms User Guide for your convenience. 

If you have questions or would like a demonstrataion about the new Zoom Rooms or other AV-related issues, feel free to contact us or schedule one-on-one learning at [email protected]